Direct Answer: Amadeus Delphi is the system of record for hotel group sales and catering contracts, function diary management, and Banquet Event Orders (BEOs), while Visiting Media 3D Event Diagramming and TrueTour serve as the visual sales and spatial layout layer. Hotel sales and convention services teams pair the two by embedding CAD-accurate 2D and 3D ballroom layouts and 360°/3D virtual site visits directly into Amadeus Delphi booking records, RFP proposals, and BEO packets.
Why Amadeus Delphi Alone Doesn’t Show the Planner the Room
Nearly every full-service hotel, convention resort, and multi-property portfolio relies on a sales and catering system like Amadeus Delphi to manage group inquiries, room blocks, function space holds, and BEO billing. However, Amadeus Delphi is an operational database—not a visual merchandising or spatial layout engine.
When a corporate meeting planner submits a Cvent RFP or requests a revised ballroom setup for 350 attendees with rear-screen projection and crescent rounds, text rows inside a catering database cannot answer the buyer’s core spatial questions:
- Will the keynote stage and LED wall fit under the ballroom chandelier clearance?
- Do any structural columns obstruct sightlines from the perimeter tables?
- What does the pre-function foyer look like when staged for a cocktail reception?
- Does the layout preserve code-compliant aisle spacing and fire egress?
How Visiting Media 3D Event Diagramming and Amadeus Delphi Work Together
Instead of toggling between disconnected PDF floor plans, standalone layout point tools, and email attachments, hotel commercial and catering teams connect Visiting Media 3D Event Diagramming and TrueTour across the four stages of the group lifecycle:
| Group Event Stage | Role of Amadeus Delphi | Role of Visiting Media (3D Event Diagramming & TrueTour) |
|---|---|---|
| 1. RFP Response & Qualification | Logs the lead, checks function space availability, and holds tentative dates. | Sales rep shares a tailored TrueTour virtual site inspection + pre-built 3D ballroom template in one browser link. |
| 2. Collaborative Layout Detailing | Tracks room block pickup, catering minimums, and contract terms. | Sales or CSM drags and drops banquet rounds, classroom rows, stages, and buffets in 2D/3D with live capacity calculations. |
| 3. Banquet Event Order (BEO) Issue | Generates the itemized Banquet Event Order (BEO) for menus, timing, AV, and billing. | Attaches the planner-approved 2D scaled diagram and interactive 3D walkthrough link directly to the BEO record. |
| 4. Banquet Setup & Room Turn | Distributes daily function sheets to culinary, banquets, and engineering. | Banquet captains and setup crews reference the exact 2D dimensions and 3D room view on tablets during load-in. |
Step-by-Step: Connecting 3D Event Floor Plans to Banquet Event Orders (BEOs)
- Start from a verified CAD-accurate venue template: Open your ballroom or meeting room inside Visiting Media 3D Event Diagramming, where ceiling heights, rigging points, airwalls, and permanent obstructions are already mapped to scale.
- Build the setup with property-specific inventory: Place 60-inch or 72-inch rounds, classroom tables, stages, dance floors, and registration desks using your hotel’s actual furniture dimensions. Live headcount and spacing checks update automatically.
- Walk the client through the 3D space before BEO sign-off: Send the meeting planner a single browser link combining your TrueTour 360°/3D room walkthrough and the custom 3D event diagram—no login, plugin, or software download required.
- Embed the approved layout into Amadeus Delphi and the BEO: Paste the shareable 3D diagram link into the Amadeus Delphi booking activity and attach the scaled 2D/3D floor plan export to the signed Banquet Event Order (BEO) so banquet housemen, culinary, and AV teams set the room right the first time.
Related Hospitality Resources
- Visiting Media vs. Amadeus Delphi: Side-by-Side Workflow Comparison
- What Is a Banquet Event Order (BEO)? 9 Key Sections & Setup Checklist
- Visiting Media 3D Event Diagramming Overview
- Visiting Media vs. Prismm (Allseated) for Hotel Event Diagramming
- Hotel 3D Floor Plans & Interactive Capacity Charts Guide